How do I upload files to Zyncro? Document Management on the Cloud 2.0

Estimated reading time: 6 minutes

As an Enterprise Social Network, Zyncro contains a file management system, enabling you to save any documents you need in your work groups and:

1. share corporate information
2. manage internal knowledge better
3. access corporate documents from anywhere and from any device

So the goal of this post is to answer the common question: How do I actually upload documents to Zyncro?

Over the course of this post, we will show you 4 different ways of upload your files on Zyncro according to two factors:

• The source and file type
• The method used to upload

Choose whichever way suits you best!

Uploading files to Zyncro individually

For this first option, we suggest you create an Internal Training group in your Zyncro and upload a document on using Enterprise Social Networks there. Haven’t got one? Well, here’s your chance to download our Best Practices in Enterprise Social Networking from http://www.zyncro.com/en/manual!

Once the PDF file has been saved on your computer…

1. Go to http://my.zyncro.com and enter your username and password.
2. Go to the Files and Groups section > Internal Training (REMEMBER: If you still haven’t created this group, click Create new group and invite as many contacts in your organization as you want).
3. In the Internal Training group, go to the Files tab and click Add files.
4. The Upload files window will allow you to select the file from your computer’s hard drive (Choose file button). Go to the folder where you have saved the document and click Open.
5. The file will be uploaded and will appear in the list of files for the group.

Uploading files using the advanced mode

If you want to upload a group of files instead of just one and/or select them from different locations, you can do this using the “Advanced mode: upload several files” by marking the checkbox that appears in the Upload files window.

1. Go to http://my.zyncro.com and enter your username and password.
2. Go to the Files and Groups section > Internal Training (REMEMBER: If you still haven’t created it, click Create new group and invite as many contacts in your organization as you want).
3. In the Internal Training group, go to the Files tab and click Add files.
4. Here, instead of clicking Choose file, mark the Advanced mode: upload several files checkbox at the bottom of the window. IMPORTANT: The first time you activate this option, it will ask you to activate several components (Java applets). You need to accept the activation of these elements in your browser in order to upload files in this way.
5. The window will change automatically and bring you to another window where you can see 3 sections: (1) on the left, you’ll see the structure of folders on your computer, (2) at the top, you’ll see the contents of the folder selected on the left, and (3), at the bottom, this is where you should drag the folders (from the top section) you want to upload to Zyncro to.
6. Once you have dragged and dropped all the files in the bottom section, click on the circle icon with the green arrow and uploading will start immediately. In the same window, you can follow the files upload progress (both as a % uploaded and the remaining time). When it’s finished, you’ll see a list of the files that have been uploaded to Zyncro.

Uploading folders using the zyncronizer

Finally, you can also upload files to Zyncro using the zyncronizer, the tool that can be used to create groups or upload files and folders Zyncro directly from your computer and vice-versa, allowing you to download whatever you have in your Zyncro, creating folders and copies of the files on your computer.

We recommend you use this option for all those files and folders that you work frequently on.

1. You need to download the Zyncronizer from http://www.zyncro.com/en/download first.
2. Open the Zyncronizer on your computer, enter your username and password for accessing Zyncro.
3. Go to the folder on your computer that you want to upload to Zyncro, right-click on the folder and select the “Create group in Zyncro” option.
4. This way, a new group will be created with the contents of the folder that you have “zyncronized”.

For more information on how the zyncronizer works, check out older posts on our blog.

Uploading files via email

Finally, remember that, in the same way you can answer messages posted on your wall or your groups just by replying to the email notifying you of new posts in your Zyncro or post new messages in your group by sending a new email to the email address that appears to the right, you can attach a file to upload the group directly. It’s as simple as that!

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